The Art of Kakeibo, the Japanese Budgeting System That Could Change Your Financial Life

Financial Planning 

 

Photo by Andre Taissin on Unsplash

 

Get your spending in line with this innovative way to save money.

 Abigail Bassett

 

Kaikebo is an old Japanese form of budgeting that has become en vogue thanks to an increased focus on incorporating mindfulness into all aspects of our lives. It offers a simple, no-nonsense way to get your spending under control.

Budgets are like diets for your wallet. They’re never fun, they mean a lot of restriction and denial, results are somewhere off in the future, and they can make people super cranky. If you’ve ever tried to put yourself on a budget (or a diet), you know just how difficult it can be.

“Everything that is generally good for our financial health goes against what culture has taught us,” says Joy Liu, a trainer at The Financial Gym, a financial services company that works with people of all income levels to help them get their finances on track. “Setting and sticking to a budget could be a lifelong practice of unwinding all the learned behaviors we have from society, our friends, and even our families. It’s not easy.”

That doesn’t mean we don't keep dieting or keep trying to get ourselves on a budget, though. As Liu says, “Even if you are failing at it, you're still trying.”

Recently, an old Japanese technique for budgeting has caught the attention of the public again, and it could be the mindful answer to getting your financial house in order. Meet kakeibo, a Japanese budgeting system that could change your financial life.

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What is Kakeibo?

Kakeibo, or (alternately spelled) kakebo, translates to “household family ledger,” according to Sarah Harvey, the author of, Kaizen: The Japanese Method for Transforming Habits One Step at a Time. While Harvey was unavailable for an interview, her publisher graciously gave us a copy of the chapter on money, where she discusses the basics of kakeibo and her experience with it.

The system was developed in 1904 by a female journalist named Hani Motoko. Motoko is considered to be Japan’s first female newspaper reporter, and she founded a magazine for women called, Fujin no tomo, or Woman’s Friend, in the early 1900s. In 1903 (or 1904, facts differ, depending on where you look), Motoko created kakeibo as a simple way for women to manage their household finances.

It's seen a recent resurgence because there have been a few new books, like Harvey's, that have hit the market. Liu at The Financial Gym also thinks that kakeibo has seen a resurgence for a number of other additional reasons.

“We have become more disconnected from all aspects of our lives, and we are all very busy and addicted to being busy,” she says. “We are living most of our lives out of habit and on autopilot. Marketers and businesses have taken all the friction out of taking all our money from us. Everyone wants to be spending their money on travel, but really all that cash is sucked up by Amazon, Uber, and Seamless.”

That has resulted in a widespread desire to reconnect and become more aware of where our money goes, Liu says. She calls it taking back control.

How to Use Kakeibo

The idea behind kakeibo is elegant and straight-forward. It helps to bring mindful awareness to the process of spending (and budgeting) in a similar way that food journaling brings awareness to eating behaviors.

"Everyone deals with a different level of financial anxiety," Liu says. "Life goals and financial goals are related, and once we start to connect financial life with overall life, things start to make sense."

At the heart of kakeibo is journaling or documenting your income and spending. Since the process predates smartphones and computers, it relies on old-fashioned pen and paper technology.

Track Your Spending for a Month

The first step in kakeibo, much like any mindfulness work, is to become aware of what's actually happening to your finances. This means keeping detailed track of your spending for a set period. Most financial experts, like Liu, recommend tracking expenses and income for at least a month before setting a budget.

Tracking your spending and income gets at the heart of the kakeibo practice, which centers on four key questions. They are:

1. How much money do I have or earn?
2. How much do I want to save?
3. How much am I spending?
4. Where can I improve?

There are plenty of kakeibo journals, like this one, on the market that you can use to get started, or you can simply use a blank book that you carry with you. Like journaling, the idea is to incorporate the process into your daily routine.

Break Your Spending Into Categories and Get “Financially Naked”

Once you have tracked your expenditures for a month, you can break spending into categories. The key to kakeibo is tracking it all with a basic pen and paper, rather than using any kind of app. Why? Research has repeatedly shown that physically writing things down changes the way we behave. It also creates a little more friction to our spending.

"Writing things down and tracking a budget forces you to feel the boundary of spending," Liu says.

While The Financial Gym uses a variety of different budgeting tricks and tools to help their clients, they do encourage spend-tracking in whatever way works for you. Liu calls this portion of budgeting "getting financially naked."

Once you have an idea of your spending, you can divide your kakeibo, or budget, into different categories of spending: essential and non-essential. Those categories are further divided into smaller groups, including:

1. General: These are your regular household expenditures like housing, food, transportation, medical care, internet and phone connections, animal care, and childcare. These are your necessities, or as Harvey calls it in her book, your essentials.
2. Leisure: These are all those things like Netflix, shopping, online shopping, parties, and gifts, etc. Think of these as the things you enjoy, but don't necessarily need. These are considered non-essentials.
3. Culture: Capture those things that enrich your life here. Maybe it's a subscription to a newspaper or magazine, perhaps it's your regular haircut or nail appointment. These too are considered to be non-essentials.
4. Unexpected Costs: This is the stuff that comes up unexpectedly that we all need to pay for. In general, these are necessities.

These categories are a bit fluid. For example, you might consider your gym membership or yoga class as "essential" and thus choose to categorize it as "general." There's nothing wrong with that! As Liu says, these are your "sacred cows" or your non-negotiables. The trick is to make sure you're budgeting for them.

Set Your Goals

Once you have an idea of where your money goes over the course of a month, you can then set your goals. What do you want to achieve with your money? What's your timeline for achieving your goals? Do you want to buy a house? Go on a crazy vacation? Just be able to have a little more to put away each month?

Whatever your goals are, set a number and a timeline for it and write it down. You can then divide that number into smaller chunks so that you know how much you might need to save per month or per week (depending on your time horizon), to achieve those goals.

Do this for each of the four categories. This will serve as your "budget" or spending limit for each category.

Track Your Spending and Assess

Next, you'll continue tracking your spending and categorizing the expenditures into one of the four groups above. At the end of each week, you check your balances against your goals. At the end of the month, you look back at where you ended up in relation to your goals in each category and ask yourself where you can do better.

Questions to Ask Before You Spend

The unique part of kakeibo, however, is the way it deals with the emotional nature of spending. We've become so accustomed to immediate gratification these days. Kakeibo asks us to slow down and consider so that we don't overspend.

Let's face it. It's going to happen. You are going to go over your goal or budget in one category or another, but the real magic of kakeibo is that it uses some basic questions and tricks to get you to become more mindful of your spending and to get you thinking about what you really want and need.

In her book, Harvey poses this set of questions that can help you drill down to whether or not to splurge. These questions are designed to invite self-reflection and help you decide if an expense is "worth it."

1. Do I actually need this? Will it be useful, and does it make me excited?
2. Do I have the space for this? Will it have a place in my life or home?
3. Based on my current financial situation, can I actually afford this?
4. How do I feel about buying this?
5. What is my general emotional state today? How do I feel?

She also suggests thinking about how you came across the item and considering its ethical and environmental impact as well as its sustainability. Waiting on purchasing something for 24 hours can also help bring spending in line with your goals too.

“This highlights whether you genuinely want or need it,” she writes. “If you are still thinking about the item the next day and can afford it, then make the purchase. I promise you will feel a greater sense of satisfaction about the decision.”

The Bottom Line on Japanese Budgeting

Budgeting poses a distinct challenge for almost everyone. It's uncomfortable, forces us to face a lot of our preconceived notions, and tests our learned behavior as consumers. There are many different kinds of budgeting styles and tools out there, but you don't need new-fangled tools, apps, or expensive memberships to get your spending under control.

By using a simple pen and paper and incorporating mindfulness into your budgeting work, you just might be able to break the debt cycle and gain financial freedom through the practice of kakeibo.

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Abigail Bassett is an Emmy-winning journalist, writer and producer who covers wellness, tech, business, cars, travel, art and food. Abigail spent more than 10 years as a senior producer at CNN. She's currently a freelance writer and yoga teacher in Los Angeles. You can find her on Twitter at @abigailbassett.

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This post originally appeared on Good Housekeeping and was published February 1, 2020. This article is republished here with permission.

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How to Gracefully Turn Down Plans You Can’t Afford

Housekeeping 

 

 Photo by Jason Leung on Unsplash

Learning to respect money

At age 5, Otegha Uwagba immigrated with her family from Nigeria to London. She went on to get a scholarship to a top private school and then attended Oxford. By her early 20s, her financial life looked great on paper — she had a well-paying job in advertising and a promising career ahead. But she also suffered from a great deal of anxiety over money, and struggled to talk about it with her friends, most of whom were from wealthier backgrounds. She writes about those experiences in her new memoir, We Need to Talk About Money, which comes out today in the U.K. Here, she offers advice on becoming more financially transparent with friends, overcoming social taboos over money, and how to cope with expensive social plans as we emerge from the pandemic. 

In your new book, you write a lot about your own money anxieties, especially growing up without much money but going to school with lots of people who were quite wealthy and could afford to do stuff that you maybe couldn’t. How did you learn how to be up front about what you were and weren’t comfortable paying for?

 
I never really talked openly about my financial anxiety with friends until recently. I figured it out mostly as I was writing the book. I realized that in order to explain my money story to other people, I first needed to understand it for myself. I started reading about Brad Klontz, and learning about his money scripts, and I realized that I was what he calls “money vigilant” — that was mind-blowing for me. Because up until that point, I thought it was very rational that I was anxious about money, even though I was technically good with it. I’ve always been very financially literate, but money still made me feel panicked. I couldn’t really make sense of it. And then I’ve discovered that clearly I’m not alone in that, which was really helpful for me in being able to counter that anxiety.

You’ve written a lot about how to create boundaries with friends around what you’re willing to spend, socially. How did you get good at that? I still find it so awkward.

 
It wasn’t until my late 20s that I felt comfortable saying no to friends when it came to spending money. Initially I would make up excuses. I’d say, “Oh, I’m not feeling well,” or “I don’t want to go.” I think the confidence to be honest is something that comes with age, and knowing yourself more but also knowing that your friendships aren’t dependent on being able to keep up financially.

I remember the first time I did say something. A friend was having a big good-bye lunch because she was leaving the country. And I just didn’t want to spend money on that lunch, but I did still want to be part of it. So I just said, “Hey, I can’t quite afford lunch, but can I come and meet you after?” Because I knew they were congregating in somebody’s house later. I was like, “Can I just come to that? I still want to say good-bye.” And she was so chill about it. I was like, “Why haven’t I done this sooner?” People don’t respond as badly as you might think. And the people who do aren’t people you want to be friends with. It’s actually also a really good way of filtering out people’s values.

Did you ever have a friendship fall apart because of your financial differences?

 
I had a friend who was earning a lot of money as a banker and our friendship just disintegrated because I couldn’t keep up with her spending, and I didn’t know how to say that to her. And I just felt very pressured going out with her, because we’d always go to expensive places and have expensive cocktails. And we were earning different amounts and I had different financial priorities. She was able to buy a flat in her early 20s, and that was just not my position at all. I definitely understand what it’s like to not want to broach those topics. But now that I’m more comfortable doing so, a lot of my friendships are better too.

Do you have a lot of friends from varying economic backgrounds?

 
I do now. But when I was younger, most of my friends were from school, and most of them were quite affluent. And I didn’t think that mattered so much, until I realized how gratifying it can be to have friends with similar backgrounds to me, who really understand my attitudes towards money and the particular neuroses I have, which they also share. I need to have that outlet, to have those conversations. So I think it’s important to have friends who are in similar financial situations to you, so that you can talk about things honestly, to somebody who can relate. Just emotionally, as human beings, we need people who have shared experiences with us, as it relates to money as well. It’s worth seeking those friendships out.

Speaking of financial differences, I think the pandemic has really exacerbated a lot of financial extremes. And now, coming out of it, people are looking at their money and spending differently. And that can be tough to communicate to friends who want to get together and do things again, the way that we used to. How do you recommend handling that?

 
The first thing I would say, before you even bring your friends into the equation, is to personally get really clear on what your spending priorities are and what your new budget is. The easiest way to overspend, or to spend your money in ways you’re not happy with, is to not have a clear framework of what you should be spending, and what you are saving for. So the first exercise is to actually sit down and make a budget, look at your monthly income and ask yourself, Where do I want this to go? How much am I reserving for socializing? Because then, at the very least, you have something to refer back to as these plans come in, and you can say, Can I actually afford that or not?

From there, it’s about organizing your social calendar accordingly and bearing that budget in mind, as you say yes and no to certain things. And that also might require some kind of prioritization of certain friends, and just an awareness that if I say yes to this, that is going to mean saying no to something else down the line.

That said, I don’t want to encourage people to hold back and not throw themselves back into the world right now. Everyone wants to go out and do stuff. I’ve certainly been overspending with things opening back up. I totally get it, and I think it’s worth giving yourself a grace period. We’ve been shut in for a year and a half. Maybe for the next three months, saving up isn’t as much of a priority, because we have been in a pandemic. I also believe in treating yourself and enjoying life. You just need to have a realistic framework. And you need to bear in mind that you’ve now got expenses and costs happening that you haven’t had for the past 18 months. If you go out to dinner, don’t lie to yourself about how much it will cost.

Pandemic or not, though, it is important to get comfortable with saying, “I can’t afford this right now,” or “That’s not in my budget now,” or “I can’t do that this month, but do you want to fix a date for next month?” I promise you, it’s not as hard as it seems. It is actually like a muscle — the more you do it, the more you get comfortable with it, and it becomes natural. I’m now quite good at pulling back if I know that I’ve had an expensive month. I know that if I’ve been out for dinner a couple of times this month, I probably need to turn down that invitation and book it in for next month. It’s instinctive now, and I’m good at saying no — I have no shame in it, and my financial stability is my priority. But it takes a while to get to that point. It’s not necessarily sexy and spontaneous, but budgeting never is. There is an element of self-discipline that’s required for it.

What do you do when people get defensive about money, or react badly when you’re being transparent about it?

I think it’s good to expect a bit of irrationality around money. And I don’t judge that at all. I don’t expect everyone to operate the same way that I do. And I think that’s really important. I think it can be beneficial for people to be more open and transparent about money, but I also know that we’ve got a long way to go until people feel comfortable with that. There’s this perception about money transparency that’s like, “Just do it and it’ll be fine.” And I’m like, “No, it’s really emotional, it’s really tough, it’s really awkward.” I understand why people respond in the ways they do and become prickly and defensive when money comes up and they feel judged and ashamed. I have felt all those things. I still sometimes feel those things. I know I will continue to feel those things.